Report created from scratch or by using one of our 30 expertly crafted templates.
1
Inspector (Software User)
Creates Report
2
Approval Cycle Deployed
3
Occupant(s) Receive Approval Link
4
Report Cycle Complete
The four steps to a paperless inventory cycle…
1
Inspector (Software User)
Creates Report
2
Approval Cycle Deployed
Email triggered to Occupant
Sent in their native language on a pre-determined no. of days before arrival.
SMS Reminder Sent
Occupant(s) receive text alert to view their email – leading to prompt signature capturing.
Signature Confirmation
Occupant(s) sign electronically to confirm receipt (including document serving option).
Keys Handover
If signed, accommodation provider informed it’s safe to handover keys prior to tenant arrival.
3
Occupant(s) Receive Approval Link
Occupant(s) view report contents online after check-in…
View Approval Link Example
Occupant Approves
PDF report emailed to all parties.
OR
Occupant Feeds Back
Occupant types comments and adds photo evidence (where applicable).
Comments added by inspector - repair, replacement and cleaning flags available (with platform add-ons allowing for sharing of this data to third party platforms, eg. Fixflo).
PDF emailed to all parties with feedback and photos auto added in the relevant areas.
Fixflo integration optional (free).
Occupant Fails to Respond
Automated reminders sent. PDF report auto approved using 'Confirm Receipt' signature. Report emailed to all parties.
4
Report Cycle Complete
Report stored on software platform under a tenancy/occupancy and attributed to a property forever.
View Report Sample
